Privacy Policy

Privacy Policy (UK GDPR Compliant)

MedicReport.co.uk

Last updated: October 2026

1. Introduction

MedicReport.co.uk (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or contacting us, you acknowledge that you have read this Privacy Policy.

2. Data Controller

The Data Controller responsible for your personal data is:

MedicReport.co.uk Email: expert@medicreport.uk

3. What Personal Data We Collect

We may collect the following categories of personal data:

3.1 Data you provide directly

• Name
• Email address
• Telephone number
• Details of your enquiry
• Documents you choose to upload
• Information relevant to medico‑legal instructions (if applicable)

3.2 Automatically collected data

• IP address
• Browser type
• Device information
• Pages visited
• Cookies (see Section 10)

We do not collect special category data unless you voluntarily provide it as part of an enquiry or medico‑legal instruction.

4. Lawful Basis for Processing

We only process personal data where a lawful basis applies under Article 6 UK GDPR.

4.1 Responding to enquiries

Lawful basis: Legitimate Interests (Article 6(1)(f)) We process your data to respond to your enquiry and provide information you request.

4.2 Medico‑legal instructions

Lawful basis: Contract (Article 6(1)(b)) Processing is necessary to take steps at your request prior to entering into a contract or to fulfil a medico‑legal service.

4.3 Consent (Article 6(1)(a))

We rely on consent only where you voluntarily opt‑in to optional processing, such as:

• subscribing to updates
• agreeing to receive marketing communications

You may withdraw consent at any time (see Section 8).

4.4 Legal obligations

Lawful basis: Legal Obligation (Article 6(1)(c)) We may process data to comply with statutory requirements, including record‑keeping, tax, or regulatory duties.

5. How We Use Your Personal Data

We use your data for the following purposes:

• Responding to enquiries submitted through the website
• Providing medico‑legal services
• Communicating with solicitors, agencies, or clients as required
• Maintaining accurate records
• Improving website functionality and security
• Complying with legal and regulatory obligations

We do not use your data for automated decision‑making or profiling.

6. Sharing Your Data

We only share personal data where necessary and lawful:

• Solicitors or agencies instructing Expert Witness services
• IT service providers (hosting, email, security)
• Regulatory or legal authorities where required by law

We do not sell or trade personal data.

All third‑party providers are required to comply with UK GDPR.

7. Data Storage and Retention

We store personal data securely using encrypted systems and reputable UK/EU‑based hosting providers.

Retention periods:

• General enquiries: up to 12 months
• Medico‑legal instructions: retained in accordance with professional, legal, and insurance requirements (typically 6–8 years)
• Marketing consent: until consent is withdrawn

After retention periods expire, data is securely deleted.

8. Your Rights Under UK GDPR

You have the following rights:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure (“right to be forgotten”)
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time

To exercise any rights, contact: expert@medicreport.uk

9. International Transfers

We do not routinely transfer personal data outside the UK. If a transfer is required (e.g., cloud services), we ensure appropriate safeguards such as:

• UK adequacy regulations
• Standard Contractual Clauses (SCCs)

10. Cookies

Our website uses cookies to:

• improve functionality
• analyse website traffic
• enhance user experience

You can manage or disable cookies through your browser settings.

A separate Cookie Notice is available on the website.

11. Security Measures

We implement appropriate technical and organisational measures, including:

• SSL encryption
• Secure hosting
• Access controls
• Regular security updates
• Data minimisation

Despite these measures, no system is completely secure; however, we take all reasonable steps to protect your data.

12. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on this page.

13. Contact

For questions or concerns about this Privacy Policy or your data rights:

Email: expert@medicreport.uk Website: MedicReport.co.uk